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As soon as a printformer template has been opened in the editor, a Draft is created and listed in the overview (including information on status, last step and error message).

The Grid can be used to search or filter drafts.

Individual drafts can be selected and viewed in detail by clicking on them:

  • General: Draft-Hash, User, Template name, Client, number of Pages, Variant version, Created on and Last updated on. There is a direct link to the user who created this draft and to the template.

  • Progress: Number of personalizations, last step, Process ID, Status

  • Draft-Setup: Draft properties (setup status, setup error message, draft parameters, custom attributes if available, etc.)

  • Files: Listing of all files contained in the template, incl. download option for these and the print data (if already produced)

  • Preflights: (if available) Display of preflight plans and status

  • Workflow: Listing of the workflows associated with the draft/design

  • Page planning: Name, Code, Status, Feed used, created on and last updated on, list of all products placed in the draft

  • Article templates used: If filled containers exist in the template, the article templates contained therein are listed here

Further functions:

  • Open in the editor: If the draft has not yet been produced, it can be opened and edited again in the editor (provided the user has draft rights).

    • Open as admin: This allows the draft to be opened and edited again in the editor, even if the print data has already been created (provided the user has draft admin rights)
      Note: if a template is opened as admin, all BlockSettings are deactivated in the template (i.e. all elements can be edited without limitations).
      The BlockSettings can be reactivated using the Admin mode button:

    • Open as owner: The settings of the user who created the draft are displayed in the editor (instead of your own) The submenu item Open as owner is a special case that is only used in certain individual cases.

    • Choose Theme:If the Themes feature is activated in the system, you can select from the existing themes. (In this case, the Open in editor button opens a pop-up window with two drop-down fields).

    • Edit block settings: Feature Template Designer - Betaversion

Once the draft has been produced, it can only be opened as admin (only user with admin rights), otherwise an error message will appear. This prevents subsequent changes being made to the draft, which would then no longer match the print data.

  • Create template: a new (master or page) template is generated from the draft. For multi-page drafts, a bundle can also be created (via checkbox) (page templates are automatically created and assigned to the template). In addition, new article templates can be created from article templates placed in the draft (using the checkbox); these are then linked using prefilling. (The article template assignment from the original template remains in place even if the checkbox is not activated).

  • Produce and deliver: create and send print data (if a suitable producer has been created). The submenus can be used to switch between Produce (the download is then only possible in this menu or via API) and Transfer (The submenus can be used to choose between Produce (the download is then only possible in this menu or via API) and Transfer (print data is sent in analogue to the producer profile and the file name is adjusted accordingly).

  • Replicate draft: creates a copy of the selected draft (new draft hash)

  • manual Preflight: Selection and execution of a preflight plan (if this feature is activated in the system)

  • IDML Export (only available if this feature is activated in the system)

  • Export placed products: CSV export of the products inserted in the draft from the feed

  • Download print file(s) (only possible after producing)

  • Download DraftSetup: the overview of the draft properties can be downloaded here

Drafts can only be deleted via the API and not manually, but the Delete button is still available for technical reasons.


The following information on the draft can be displayed/filtered via the grid:




Unique identifier for Drafts


Name of the template with which the draft was created


Display of the client via which the draft was created

Extern (Status refers to whether the creator of the draft is an external party)


Draft was created via API


Draft was created via the admin or ClosedShop


User identifier of the draft creator

State (current status)


print data generation has been initiated but not yet executed


print file will be generated


Print data generation failed, an error message is displayed under Progress (after opening the draft))


Print data has been generated (ordering process is complete)

Last step
(this shows where the user last viewed the draft, the steps editor, preview and complete can be run through in both directions)


Draft has been created (via API), but not yet opened in the editor


(only for templates with upload usage) a PDF file was uploaded in the editor


Draft was edited and cancelled by user in the editor (e.g. return to shop via main menu, browser closed)


jumped from the editor to the preview and cancelled from there (browser closed)


Draft has been finalised (completed after the preview via the main menu)


Editing cancelled (If a cancel url is passed when entering the editor, there is a cancel button. This creates this status)


Processing paused

Setup state


Draft has been created


Draft could not be created (reason is displayed in setup error message)

Setup error message

Display of the setup error message (in link with page planning and feed)


If draft attributes have been created and transferred (via API) to a draft, they are displayed here accordingly.

Created on

Creation date

Last changed at

Change date

The settings button can be used to select which information should be shown. (For example, draft attributes can be deselected here to keep the display clearer)

Draft attributes

Custom attributes can be transferred when creating a draft and updated via API. They can then be used as a data source via DataKeys.

Use Cases:

  • The order number is transferred from a shop system to the printformer so that it can then be used in the file name (producer). For example, a draft attribute with the name/DataKey pf-ca-bestellnummer is created for this purpose.

    To pass on information from the shop to the preflight (e.g. 1C or 4C), a draft attribute can be created that the shop fills via the API. The DataKey can then be used as a placeholder in the job ticket.

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